Privacy Policy

Effective Date: April 29, 2025

Last Updated: April 29, 2025

Introduction

National Notary Websites ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at nationalnotarywebsites.com (the "Website") or use our services. This Privacy Policy should be read in conjunction with our Terms & Conditions, which govern your use of our services.

By accessing or using our Website or services, you agree to the terms of this Privacy Policy. If you do not agree with the practices described in this policy, please do not use our Website or services.

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide to us, including:

• Contact Information: Name, email address, phone number, mailing address
• Business Information: Business name, website URL, service areas, notary commission details
• Account Information: Username, password, and other account credentials
• Communication Data: Information you provide when contacting us, including support requests, feedback, and inquiries
• Payment Information: Billing address and payment method details (credit card information is processed securely by our payment processors and is not stored on our servers)
• Service Preferences: Your preferences regarding our services, communications, and marketing

Information Automatically Collected

When you visit our Website, we may automatically collect certain information, including:

• Device Information: IP address, browser type, operating system, device identifiers
• Usage Data: Pages visited, time spent on pages, click-through rates, referring websites
• Location Data: General geographic location based on IP address
• Cookies and Tracking Technologies: Information collected through cookies, web beacons, and similar technologies

Information from Third Parties

We may receive information about you from third parties, including:

• Social Media Platforms: If you connect your social media accounts to our services
• Business Partners: Information from our authorized partners and service providers
• Public Sources: Publicly available information about your notary business or professional credentials

How We Use Your Information

We use the collected information for the following purposes:

Service Provision

• Providing, maintaining, and improving our website design and marketing services
• Creating and managing your notary website
• Processing payments and managing billing
• Providing customer support and responding to inquiries

Communication

• Sending service-related notifications and updates
• Responding to your questions, comments, and requests
• Providing technical support and customer service
• Sending marketing communications (with your consent)

Business Operations

• Analyzing website usage and improving our services
• Conducting research and analytics to enhance user experience
• Preventing fraud and ensuring security
• Complying with legal obligations and protecting our rights

Marketing and Advertising

• Sending promotional materials about our services (with your consent)
• Personalizing content and advertisements
• Conducting market research and surveys
• Analyzing the effectiveness of our marketing campaigns

How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

Service Providers

We may share information with trusted third-party service providers who assist us in operating our business, including:

• Website hosting and maintenance providers
• Payment processing companies
• Email marketing platforms
• Analytics and advertising services
• Customer support tools

Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

Legal Requirements

We may disclose your information when required by law or to:

• Comply with legal processes, court orders, or government requests
• Protect our rights, property, or safety, or that of our users
• Investigate potential violations of our terms of service
• Prevent fraud or other illegal activities

Consent

We may share your information with your explicit consent for specific purposes not covered in this policy.

Mobile Information Sharing

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Cookies and Tracking Technologies

Our Website uses cookies and similar tracking technologies to enhance your experience. These technologies help us:

• Remember your preferences and settings
• Analyze website traffic and usage patterns
• Provide personalized content and advertisements
• Improve website functionality and performance

Types of Cookies We Use

• Essential Cookies: Necessary for basic website functionality
• Analytics Cookies: Help us understand how visitors use our website
• Marketing Cookies: Used to deliver relevant advertisements
• Preference Cookies: Remember your settings and preferences

You can control cookie settings through your browser preferences. However, disabling certain cookies may affect website functionality.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of sensitive data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication procedures
• Secure data storage and backup systems
• Employee training on data protection practices

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors that influence our retention periods include:

• The nature of the information collected
• The purposes for which it was collected
• Legal and regulatory requirements
• Our legitimate business interests
• When we no longer need your personal information, we will securely delete or anonymize it.

Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

Access and Portability

• Request access to the personal information we hold about you
• Request a copy of your data in a portable format

Correction and Updates

• Request correction of inaccurate or incomplete information
• Update your account information and preferences

Deletion

• Request deletion of your personal information (subject to certain exceptions)
• Close your account and remove associated data

Restriction and Objection

• Request restriction of processing in certain circumstances
• Object to processing based on legitimate interests
• Opt out of marketing communications

Withdrawal of Consent

Withdraw consent for processing where consent is the legal basis.

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

Children's Privacy

Our services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information promptly.

Third-Party Links and Services

Our Website may contain links to third-party websites, services, or applications. This Privacy Policy does not apply to these third-party services. We encourage you to review the privacy policies of any third-party services you access through our Website.

International Data Transfers

If you are located outside the United States, please note that your information may be transferred to, stored, and processed in the United States or other countries where our service providers are located. These countries may have different data protection laws than your country of residence.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. We will notify you of any material changes by:

• Posting the updated policy on our Website
• Sending an email notification to registered users
• Providing notice through our services

The "Last Updated" date at the top of this policy indicates when the most recent changes were made. Your continued use of our services after any changes constitutes acceptance of the updated Privacy Policy.

California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including:

• The right to know what personal information we collect and how it is used
• The right to delete personal information we have collected
• The right to opt out of the sale of personal information (we do not sell personal information)
• The right to non-discrimination for exercising your privacy rights
• To exercise these rights, please contact us using the information below.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

National Notary Websites

Email: privacy@nationalnotarywebsites.com

Phone: (209) 222-2712

We will respond to your inquiry within 30 days of receipt.